Weddings are like snowflakes: no two are alike.
Sustainable Event Planning Services in North Carolina & Beyond
It’s time to get lost in the wedding you’ve always dreamed of.
We listen to you and your dreams, design around your personalities, and transform your desires into a fun, worry-free, and seamless planning experience.
Take a walk with us for a minute…
The smell of sweet peas and gardenias waft through the air by the ceremony altar. Your guests won’t notice the time pass, and the hors d'oeuvres will spin around them, the light from the big-bulbed string-lights overhead pouring onto the dinner scene. The DJ will know exactly how and when to announce you, and you and your loved ones can get to your dancefloor without worrying about the “how” or “why.” You’ll have every opportunity to be in the moment.
We plan sustainable weddings which focus on being green while saving you green. We especially love non-traditional twists and sensual spins. Never dull, flavorless, or gray!
If you love the forest, the mountains, and its animals as much as we do, if you love breaking traditions, if you are unafraid of final decisions, if you love -above all else- to laugh and be in the moment, then we are the perfect fit for you.
When you choose us for your wedding, the candles and string-lights will be lit in an array around you, arranged on every table, every corner of the aisle, exactly as you wanted them.
K.S.Otter Services
Full-Service planning
Partial wedding planning
Wedding management
(AKA: Month-of Coordination)
Partial wedding management
(AKA: Day-of Coordination)
– Jada Tate, Upstate Strings Trio
“Katie was such a pleasure to work with! She was very communicative and responsive to email. Every detailed was planned and executed very beautifully. Highly recommend!”
– Michelle Coburn,
Personal Weddings of NC
“I worked with Katie this past weekend on a wedding for a very special couple and it was a beautiful event. Katie put so much legwork into this renewal ceremony and made a very special day for our couple. She pulled together an amazing group of vendors. I would work with her again at any time.”
- Custom design concept tailored to your vision and priorities
- Detailed planning for your wedding day, plus one additional event of your choice (e.g., rehearsal dinner or next-day brunch)
- Personalized design: boards, layouts, checklists, and rental coordination
Unlimited Consultations:
- Up to 10 meetings to discuss your vision, logistics, and planning details
- Regular check-ins and updates to keep the process smooth and on track
Full Vendor Coordination:
- Vendor sourcing, vetting, and recommendations tailored to your needs
- Contract review, communication, and timeline coordination for every vendor
- Assistance with guest accommodations and hotel blocks
Event-Day Coordination & Management:
- Presence from setup to teardown for your wedding day, up to 12 hours.
- Management of logistics, timeline, and guest flow so you can relax and celebrate
- Emergency kit on hand and backup plans in place
On-Site Team Support:
- Lead Planner + up to 2 assistants to ensure seamless execution
Additional Perks:
- Custom planning timeline and spreadsheet
- Budget management and guidance throughout the process
- Wedding website creation, management, and RSVP tracking
Booking Availability: Up to 24 months in advance
Recommended Wedding Budget: $45,000+
Full-Service Wedding Planning - Full Weekend
What’s Included:
Starts at: $5,500
This package is perfect for busy couples looking for a truly luxurious experience with minimal stress and maximum support. It’s the ultimate planning experience, giving you a fully coordinated and seamless weekend from start to finish. Whether you’re hosting a welcome party, rehearsal dinner, farewell brunch, or anything in between, we ensure every event is thoughtfully designed and perfectly executed.
- Service starts 12 months out with 5 meetings throughout the planning process
- Monthly check-ins with a to-do list to keep you on track
- Full budget management and calculations to maximize your investment
- Vendor recommendations and research based on your vision and priorities
- Hotel block assistance for you and your guests
- Design assistance, including layout planning and moodboard design.
- Vendor management to ensure everything runs seamlessly
- Combines the benefits of Wedding Management with Planning
- Includes 1 assistant with the Lead Planner
Recommended Wedding Budget: $27,000+
Partial Wedding Planning
Starts at: $3,300
For couples looking for hands-on support with guidance throughout the planning process. We make your entire wedding experience as stress-free as possible by handling logistics and planning details.
- One-month-out meeting to finalize the timeline and vendor coordination
- Option to include rehearsal coordination for a calm, confident wedding party
- Full day-of coordination to manage vendor communication, logistics, and timeline, from setup through teardown management
- Contract reviews to tie up any loose ends
- 12-month planning timeline provided for your reference
- Includes 1 assistant with the Lead Planner
Recommended Wedding Budget: $16,000+
Wedding Management (AKA Month-Of Coordination)
Starts at: $1,550
For couples who have done the planning but need expert coordination on the day-of. We manage your wedding from setup through teardown, handling every detail so you can relax and enjoy.
What’s Included:
- One-month-out meeting to finalize the timeline and vendor coordination
- Day-of coordination from setup to open dancing, managing vendor communication, logistics, and timeline
- Planning timeline provided at request
- Sustainability tips to your inbox
- Includes 1 assistant with the Lead Planner
Recommended Wedding Budget: $12,000+
Partial Wedding Management (AKA Day-Of Coordination)
Starts at: $1,100
Planning your own wedding doesn’t mean you have to run it. This streamlined coordination package is perfect for couples who’ve done the legwork and just want a pro to step in, execute the plan, and keep things running smoothly on the big day—all at a budget-conscious price point.
What’s Included:
We’re always here if you have any questions—this is the start of a stress-free, fun planning journey!
1
Contract & Payment –
2
We’ll chat about your hopes, dreams, priorities, concerns, stressors, and any other wedding dynamics. Our goal is to truly get to know you, see if we’re the right fit, and find the best way to support you—without selling you anything you don’t need.
3
A few days later, we’ll check in with a quick, 15-minute Q&A to answer any final questions. Your wedding date will be held for one week while you decide.
4
Based on our conversation, we’ll create a tailored proposal just for you.
5
- 40% upfront
- 30% midway
- 30% one month before your wedding
- You’ll have a full week to review everything and ask any final questions before signing.
Fill out the contact form on our website, and we’ll get back to you within 48 hours with a link to schedule a Discovery Call.
Reach Out –
Discovery Call –
Custom Proposal –
Q&A & Holding Your Date –
Officially Booked! –
6
Here’s what happens next:
- You’ll receive a welcome email confirming everything.
- We’ll create a custom planning timeline and spreadsheet tailored specifically to your wedding. We'll also add you to our monthly eco-friendly email tips list. This all takes a few days to complete as we fine-tune it just for you.
- If you hired us for planning, we will also send you a questionnaire and consultation scheduling link.
- If you hired us for management, we will email you 6-8 weeks before your wedding with a questionnaire and scheduling link to get your day-of timeline and final details locked in
What to Expect When You Book With Us
– Anna and Ryan
“I truly don’t know how we would’ve pulled off our wedding without Katie. She was such a calming, capable presence throughout the entire process, and went above and beyond more times than I can count.
The day before the wedding, there was a major mix-up with my flowers and I suddenly had nothing. Katie completely saved the day—thanks to her connections, not only did she find a florist last-minute, but she somehow got me the succulent bouquet of my dreams. It felt like magic.
At the rehearsal dinner, I turned to my now-husband and said, “I wouldn’t have made it through the last few weeks without Katie.” And I meant it. I’m very Type B, and my ideas were kind of all over the place, but she took my mess and turned it into such a beautiful, seamless event.
She kept everything on track the day of, made sure everyone knew where they needed to be, and handled all the little things I would’ve never thought of. We were trying to save money and weren’t sure about hiring a coordinator—but honestly, I can’t imagine how we would’ve done it without her.
Even after the event, she had all our decorations carefully packed and wrapped in bubble wrap. She just handled everything with so much care.
So, so grateful for Katie—if you’re even considering a coordinator, hire her. You will not regret it.”
– Ajla & Laith
“If you need someone who is going to keep everything organized, and worry about every detail of your day so you don’t have to, THATS Katie!!! Katie was a wonderful month of coordinator that went above and beyond for my fiancé and I ! Thank you Katie :)”
– Ariel Kountouris, Ariel K. Beauty
“As a local hair and makeup artist, Katie was absolutely wonderful to work with! I have been in the industry for nearly five years and have rarely worked with a planner so responsive, respectful and kind! She was on top of things throughout the process and made sure everyone was included on important planning details. From the vendor’s perspective, I would recommend her 100%”
Ready to begin? Let’s dive in!
With K.S.Otter Events, your wedding planning experience goes from overwhelming and totally not a vibe to streamlined, easy, and flowing like a couple otters floating down a river. Dare we say… you might even miss it when it’s over? We promise it can be that good.
Dive into the magic of wedding planning.
